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Tag: microsoft365

  • How to Create a Microsoft 365 Group

    How to Create a Microsoft 365 Group

    In this blog, you will learn how to create a Microsoft 365 group with an admin center and PowerShell. Microsoft 365 groups are used to create resources such as teams, outlook inboxes, shared calendars, and access to Microsoft 365 resources. Groups allow your users to share and collaborate with files, emails, and other resources.

    Types of Microsoft 365 Groups

    There are different types of Groups in Microsoft 365. There are Microsoft 365, Security, Distribution, and Dynamic Distribution groups.

    How to Create a Microsoft 365 Group Using the Admin Center

    Log into the Microsoft 365 Admin Center

    Expand the Teams and groups, and click on Active Teams & groups.
    Click on “Add a Microsoft 365 group”.

    Create a Microsoft 365 group

    Type a name for the Microsoft 365 group and type in a detailed description in the Description field. In this example, I’m going to name this group the IT Team. Click Next

    Add a Microsoft group name

    Now, we need to assign owners to the group. Owners have the right to add or remove members to the group, as well as permissions in the resources. Click on + Assign owners.

    Add group owners to Microsoft 365 group

    Search for the owner(s) you want to add to the group, then select the box to the left of the name. Once you have all the owners you want to add, click on Add bottom.

    Assign owner to office 365 group

    Click Next.

    Add a Microsoft group owner

    Now, you can add members. Each member of the group has the same rights. The owner of this group is the only member with elevated permissions.
    Click on Add Members.
    Search for the names of the members you wish to add to the group. Once you have all the members you would like to add, click on Add bottom. Click next

    Add members to the Microsoft 365 group

    Next, we are going to modify the settings for the group.

    Edit Settings Microsoft 365 Group

    Group email address

    You must select a unique and easily recognizable email address for your group. This will be used by anyone who is emailing this group, including individuals outside the organization.

    Privacy

    You must select the Privacy level of your group. If you select Public, anyone can join the group without obtaining approval from the owner of the group. If you select Private, only the owner can add members to the group.

    Role assignment

    Under Role Assignment, you can select to enable Admin roles to be assigned to this group. By selecting this option, you can automatically assign an admin role to members of this organization. In this case, I will not allow this, so I will leave the box unchecked.

    Add Microsoft Teams to your group.

    You can create a Microsoft Teams Team from this group. It is selected by default. I am not going to create a Team from this group, so I will not check the box. Click next

    Create a Microsoft 365 group settings

    Review your settings. You can edit any settings you require on this page. If everything is what you want, click Create Group. Review and finish adding the group.
    You can edit any settings you require on this page. If everything is what you want, click Create Group.

    Review Microsoft 365 group

    You will find the confirmation page. Click Close.

    Create a Microsoft 365 Group with PowerShell

    In this example, I will create a Microsoft 365 group using PowerShell. I
    Please visit Microsoft to learn more about it.

  • How to Export PST from Microsoft 365 Admin Center

    How to Export PST from Microsoft 365 Admin Center

    This blog discusses the ways to export PST from Microsoft 365 admin center and attachments. I will explain different solutions to export the Office 365 mailbox to PST from the admin portal. All procedures have been tested and verified by IT administrators. Read this guide and find the solution you have been looking for.

    Why Backing up Email Boxes from Microsoft 365?

    Exporting PST files from Microsoft 365 mailboxes offers several advantages, such as.

    Security: Protect your data from cybersecurity threats or other potential problems by keeping it on a local drive.
    Storage Space: Providing storage space by backing up your mailboxes to compact PST files, freeing up space in your Exchange Online account and saving costs.
    Email Migration: Enhancing email migration when switching to a new email client or device, ensuring data continuity.
    Legal Compliance: Archive emails and critical data, which is essential for regulatory and legal disputes, to ensure compliance with legal and compliance requirements.

    Below are the steps to export your Microsoft 365 or Exchange Online mailboxes to PST files.

    How to Export Microsoft 365 Mailbox to PST for Backup

    eDiscovery offers the ability to search for content across various platforms such as Exchange Online, OneDrive for Business, SharePoint Online, Microsoft Teams, Microsoft 365 Groups, and Yammer Teams. This includes the ability to locate both mailboxes and sites in a single eDiscovery search and then export the results. To download PST from Microsoft 365 admin, follow these instructions.

    Assign eDiscovery permissions

    Go to the Microsoft 365 compliance portal and sign in with an account that can provide permissions.
    In the left pane, select Roles & scopes and choose Permissions.
    On the Permissions window, under Microsoft Purview Solutions, choose Roles.

    Microsoft purview solutions

    On the Role groups for Microsoft Purview solutions window, select the eDiscovery Manager.

    Role groups for Microsoft purview solutions

    Do one of the following actions on the eDiscovery Manager flyout pane based on the eDiscovery permissions that you want to assign.
    Select Edit.

    eDiscovery manager in Microsoft 365

    On the Manage eDiscovery Manager window, select Choose Users.

    Manage eDiscovery Manager

    Search and select the user (or users) you want to add as an eDiscovery Manager, and then select, Select.

    eDiscovery Manager user permissions

    Select Next.

    Manage eDiscovery Manager

    To assign a user (or users) to the eDiscovery Administrator role group, select the Users.
    Select Next.

    Manage eDiscovery administrator

    Examine the role group changes on the Review, the role group, and Finish pages. Select Save to save the modifications to the eDiscovery role groups.

    Review the role group eDiscovery manager

    Create Content Search in Microsoft Office 365

    In the same portal, go to the Solutions section and select Content Search.

    Microsoft 365 content search

    Turn on the switch to Exchange mailboxes in the Locations wizard. Select the Choose users, groups, or teams to select your mailbox.

    Content search Microsoft compliance portal

    You will find a wizard to define search conditions.

    Export Office 365 to PST File Format

    In the Content searches list, locate and select the name of the search you performed in the previous step. When you do this, you will see that the search status indicates that it has been completed.
    Click on the action menu and select return search.

    Export PST from Microsoft 365

    Click on the Action button and select Export results.

    Export PST from Office 365

    From the options provided, select Export Exchange content (one PST file for each user), and then click on the Export button to proceed.

    Export exchange content PST file

    Microsoft 365 compliance jo has been created.

    Office 365 compliance job done

    Go back to the list of content searches and select the Export button again.

    Export PST from Office 365 admin center

    Exporting PST from Office 365 is in progress.

    Office 365 email export preparing data

    Then, select Download Report. Keep a copy of the export key for future reference.

    Export Office 365 PST download results

    Click open.

    Export PST

    Following this, the method to install the Microsoft Office 365 eDiscovery Export Tool.
    Paste the export key that you copied in the previous step. Additionally, select a location where you want to save the PST file.
    Finally, click the Start button to initiate the process of exporting PST from the Office 365 admin center.

    Office 365 eDiscovery export tool

    eDiscovery export tool, exporting PST from Microsoft 365.

    Exporting PST eDiscovery export tool
  • How to Select Text in Word 365

    How to Select Text in Word 365

    Let’s look at this article on how to select text in Word 365 and any other version of Microsoft Word. There are different ways to select Word text. It is clear that many people are aware of different ways to select text in Word. Select all text in your document (Ctr +A) or specific text or items in a table using your mouse or keyboard. You can also select text or items that are in different locations. You can select a paragraph on one page and a sentence on another. I believe most people do not know how to select text in the way I am going to introduce you.

    Select Text in Word 365

    Ctrl + A

    Pressing Ctrl + a select the whole document.

    Double-Click

    To select the current word, just double-click it. Microsoft Word will select the right and left of the cursor until it encounters a space character.

    Shift + Arrow

    Hold the Shift key while pressing the right and left arrow keys and the up and down arrow keys to move one character or line at a time.

    Click and Drag

    It is likely the most intuitive and straightforward way to select text is to click and drag the mouse in any direction.

    Shift + Home + End

    Pressing Shift + Home selects all components from the current line’s insertion point to the left margin. Shift + End selects everything from the insert point to the last character to the left.

    Triple-Click

    A mouse triple-click selects the current paragraph.

    Margin + Click

    To select an entire line, drag the cursor into the left margin. When the insertion pointer turns into an arrow pointer, click. The current line will be selected. You can also press Home + Shift + End, which is a bit awkward.

    Margin + Click and Drag

    This selection process is similar to the previous one. If you hold down the mouse, Word will select multiple lines, even paragraphs. Word will not be selected when you stop dragging.

    Ctrl + Click

    To select a sentence (not just a line), hold down Ctrl and click on any location within the sentence.

    Selection + Ctrl + Selection

    To select two non-contiguous blocks of text, select the first one. Hold down Ctrl when you select the next, and the next, and the next use it to select two or several non-contiguous areas. I probably use this one more than any other; besides clicking and dragging, it is great for applying the same format to several spots.

    Click + Shift + Click

    To select a text block, click at one end. Next, click at the other end of the block twice while holding down the Shift key.

    Alt + Drag

    This combination chooses a vertical block. Click and drag up or down while keeping the Alt key depressed. (First, you have to hit Alt.)

    Ctrl + Shift + Right Arrow | Left Arrow

    Use this combination to select between the current position and the right or left of the current word, depending on whether you hold the right or left arrow, respectively.

    Ctrl + Shift + Up Arrow | Down Arrow

    This combination selects from the current position to the beginning or end of the current paragraph, depending on whether you press the up or down arrow.

    Alt + Ctrl + Shift + Page Up | Page Down

    This is yet another tricky keyboard combination that moves the cursor from the current insertion point to either the start or the end of the window, now visible on the screen. Since this one is so awkward, I would probably just click and drag it.

    Sign up to Use Microsoft 365 apps for free on the web.