Category: Microsoft Exchange Server

A public folder exchange 2019, maybe a folder created to share information with others. PF in Outlook offers you an excellent place to gather, organize, and share information about particular topics or projects within a corporation.

What is an Exchange Public Folder?

An exchange public folder is a folder that is available to all users of an exchange server. Public folders can be created by any user and are typically used for sharing information such as calendar events, contacts, and email messages. Exchange public folders can also be used to store files, such as documents and images. When a public folder is created, it is automatically replicated to all exchange servers in the organization, making it possible for all users to access the same information. Public folders can be accessed via the exchange management console or the exchange control panel.

What are the benefits of using an Exchange Public Folder?

There are several benefits of using a public folder exchange:

• Public folders make it possible for all users to access the same information, making collaboration easier.
• Public folders can be used to store files, such as documents and images. This makes it easy to share files between users.
• Public folders are automatically replicated to all exchange servers in the organization, making the information available even if one server goes down.
• Public folders can be accessed via the exchange management console or the exchange control panel, making it easy to manage and monitor the information.

Configure Public Folder Exchange 2019

1- Login in Exchange admin center and left side select public folders and select Public Folder Mailboxes and then select + add button.

2- In the Name box, you can type the name of your choice > under Mailbox Database and then click the browse button. This is an Important Step in Public Folder Exchange.

3- Select the database and then click ok.

4- So click Save.

5- Now PF database created successfully.

6- Select the public folder and then click the + add button.

7- Type a name and click save.

8- PF created Successfully and then click manage.

9- Select + add button.

10- Click the Browse button.

11- Select users you want to allow permission and click ok.

12- Select the permission level and click save.

13- Click Save.

14- Permission added successfully and click close.

15- Under mail settings select Enable.

16- Warning message while selecting Enable and click yes.

17- Login your outlook web app > left side right click Favorite and click add a public folder to Favorites.

18- Select the PF and click add to favorite.

19- PF added successfully in your outlook web app.

For more information click here

The offline address book (OAB) is employed by Outlook clients using cached mode for address lookups when the clients are offline.

1- Log in the Exchange admin center and click the servers tab and click databases and Highlight your mailbox database and then click on the edit button.

2- Select client settings and click on the browse button.

3- So, select Default OAB and click ok.

4- Now you can see the Default Offline Address Book selected for the mailbox database so click on save.

5- How to create a new Offline Address Book and assign it to the database in Exchange 2019.

This example creates an OAB named OAB NEW that contains the default global address list.

Now open Exchange PowerShell console and type the following command

New-OfflineAddressBook –name “OAB NEW” –Addresslists “\Default Global Address List

6- Log in to Exchange Admin Center > Left side select Servers > select Databases > select the database you want to assign the OAB to and click the Edit icon.

7- On your left side selects client settings and clicks the Browse button.

8- So, select the OAB to assign to the mailbox database and click ok.

9- Click Save.

For more details click here

Email forwarding in Exchange Server 2019 using GUI, I am going to forward email sent to [email protected] mailbox to [email protected] email address.

Email Forwarding GUI

1- Open Exchange admin center and select recipients and select mailboxes and select user5 so click the edit icon.

2- Now on your left side select mailbox features and under Mail Flow so, select view details.

3- So, select enable forwarding recipient and select the browse button.

4- Select the email address you need to forward to and click on ok.

5- Click on OK.

6- Click on the save and now you can test sending emails.

For more details click here

Configure Email Forwarding using EMS click here

You can use EMS (Exchange Management Shell) to configure email forwarding in Exchange 2019.

Forward e-mail sent to [email protected] mailbox to [email protected] e-mail address.

Email Forwarding EMS

1- To view the list of mailboxes in our Exchange server so type the below command.

get-mailbox

2- Now type.

Set-Mailbox -Identity “user5” -ForwardingAddress “user@xpertstec.

com” -DeliverToMailboxAndForward $true.

The cmdlet below will forward all messages for user5 to [email protected] and also retain e-mails in the mailbox of [email protected].

3- Now we need to view the forwarding configuration so type the below.

Get-Mailbox -Identity “user” | fl Alias, ForwardingAddress

4- Now we want to verify the configuration.

Open Exchange admin center and select the recipient’s tab and select mailboxes and select user5 so click the edit icon.

5- So, your left side selects mailbox features and under Mail Flow, and then select view details.

6- Here you can find the enable forwarding recipient.

For more details click here

In this blog, I will create Security groups named Sales for sales users. So when somebody send an email to [email protected] the email sent to all the members of the sales group.

1- Login to Exchange Admin Center (EAC) > click recipients > select groups > Click “+” Add so click on the Security group.

2- So we need to type Display name and alias of the group name, Under the Organization unit, click the browse button.

3- Select the particular OU. So, I have selected a Sales OU. The group created in the Sales OU And click ok.

4- Under Members click “+” icon.

5- Select user you want to add in this group > click add and click ok.

6- Select the owner’s approval is required click save.

7- As you can see below the Security group created with the [email protected] email address.

For more details click here

Create a Distribution Group Exchange server 2019.

In this post, I will create a dynamic distribution group named Accounts for Accounts users. So when somebody sends an email to [email protected] the email sent to all the members of the Accounts group.

1- Log on to Exchange Admin Center (EAC) > Click recipients in the features pane > Select groups tab > click “+” Add so, click dynamic distribution group.

2- So we need to type a name in the Display name field and alias. Under Organization unit click browse.

3- Select the particular OU > to select Accounts OU > the group created in the Accounts OU. So, If you don’t specify the OU, the group is going to be created in Users OU by default.

4- Under Owner click browse

5- Choose the user that will be the owner of this group.

6- Under Members > choose all recipient types or any other from the list as shown below. Click add the rule, from the drop down list choose recipient container and select Accounts OU from the list, Click OK. Click Save. So all users in this OU will become a member of this distribution group.

7- As you’ll see below the distribution group created with [email protected] email address.

For more details click here

Create a Security group Exchange Server 2019.

In this blog, I will create a distribution group named ITDepartment for ITDepartment users. So when somebody sends an email to [email protected] the email will be sent to all the members of ITDepartment group.

Create a Distribution Group Exchange 2019

1- Login to Exchange Admin Center(EAC) > click recipients > select groups > Click “+” Add so click distribution group.

2- So we need to type Display name and alias of the group name. Under the Organization unit and click on browse.

3- Select the particular OU. Here, I have selected Users. So, The dist group will be created in the Users OU and click ok.

4- Under Members click, so click the “+” icon.

5- Select user you want to add in the group so click add and click ok.

6- I have selected Closed, which means members can be added only by group owners. likewise, there are two choices for users quitting the group, Open or Closed. Here, I even have selected Open which allows any group member to go away the group without a gaggle owners’ approval. and click on save.
save.

7- As you can see below the group created with [email protected] email address. By default, only users inside the organization can send emails to this group.

8- Select the Distribution group and click on edit and select Delivery Management.
So, choose senders inside and out of doors my organization clicks on save.

So, now test by sending an Email.

9- Login Outlook Web App > select new mail and type Dist group name (ITDepartment) and type Subject and click send.

10- Now I received an email.

11- Use Exchange PowerShell to make a distribution group
This example creates a distribution group with an alias ITSupport and the name ITSupport. The group will created within the default OU and anyone can join this group without the approval of the group owners.

New-DistributionGroup -Name “ITSupport” -Alias ITSupport -MemberJoinRestriction open

12- ITSupport Distribution group successfully created.

For more information click here

How to Create Security groups Exchange 2019

How to use Microsoft Groups?

Configure HTTP to HTTPS and URL Redirection domain mail.xpertstec.com to OWA

I need the domain mail.xpertstec.com to be used by clients to access the Exchange webmail. Similarly, https://mail.xpertstec.com/ecp will be used by the administrator to access the EAC console from outside. So we need to redirect the mail.xpertstec.com to https://mail.xpertstec.com/owa.

Configure URL Redirection HTTP to HTTPS

1- Open IIS manager in your Exchange server and click Default Web Site and double-click SSL Settings in features pane.

2- So uncheck the Require SSL and click on Apply.

3- In the IIS manager and click Exchange Back End and double click SSL Settings in features pane.

4- So, uncheck the Require SSL and click on Apply.

Redirect Default Web Site to OWA

Now we are redirecting http://mail.xpertstec.com to https://mail.xpertstec.com/owa. We have already configured HTTP to HTTPS redirection. So, now we need to configure redirection for requests that come into Default Web Site to OWA virtual directory.

5- In the IIS manager, and click Default Web Site and Double-click HTTP Redirect feature in features pane.

6- Select the choice Redirect requests to the present destination and type the full path of the URL https://mail.xpertstec.com/owa. within the Redirect Behavior option and check the choice – Only redirect requests to content during this directory (not subdirectories), Under status code, choose Found (302) and click Apply to save lots of the settings.

Repeat the same steps for Exchange Back End.

7- In the IIS manager, click Exchange Back End and double click HTTP Redirect feature in features pane.

8- Select the option Redirect requests to this destination and type the full path of the URL https://mail.xpertstec.com/owa. In the Redirect Behavior option so check the option, only redirect requests to content in this directory (not subdirectories), under status code and choose Found (302)  and click Apply to save the settings.

9- Now remove the HTTP redirect option from subfolders of both Default Web Sites and Exchange Back End. So, we only want the default web URL mail.xpertstec.com to be redirected to https://mail.xpertstec.com/owa. So uncheck the HTTP Redirect option from all the subdirectories (ecp, ews, mapi, oab, owa, powershell and etc) of the Default Web Sites and Click Apply.

10- Now uncheck the HTTP Redirect option from all the subdirectories (ecp, ews, mapi, oab, owa, powershell and etc) of the Exchange Back End and click Apply.

Configure ECP Sub Folder

We need to allow SSL connection to this virtual directory so the SSL option must be configured first. This means that you must type https://xpertstec.com/Oldbackup/ecp in the browser to login to the EAC console.

11- Under default web site, select ecp virtual directory and double click SSL Settings from the features pane.

12- Select the Require SSL option and click Apply to save the settings.

13- Under Exchange Back End, select ecp virtual directory and double click SSL Settings from the features pane.

14- Select Require SSL option > click Apply to save the settings.

Now you can use https://mail.xpertstec.com/ecp URL Redirection to successfully log into EAC console.

15- Now restart the IIS server by typing iisreset in the command prompt. You can now access the OWA by typing the URL, mail.xpertstec.com in the browser which will redirect you to https://mail.xpertstec.com/owa.

For more details click here

Setup outlook web app, OWA is known as Outlook Web App, Outlook Web Access is a browser based email client. Outlook on the web you can access your Exchange Server user mailbox from approximately any web browser.

Setup Outlook Web App

1- If you receive the following certificate warning page, click Continue to this website (not recommended) to continue to open OWA.

2- On the Outlook Web App sign-in page, type your user name and password and then click Sign in.

3- Select the language > select time zone and then click Save.

4- For testing new email click New.

5- Type email address > type Subject and then click Send.

6- Received Email and click reply.

7- After Reply

For more details click here

Steps to rename the default exchange 2019 database as per the naming convention used through your organization. There are two (GUI and Exchange Management Shell) strategies handy to rename our database in Exchange 2019.

1- Login to Exchange Admin Center and select the servers tab and select the Databases tab and select the database so click on Edit.

2- So, type a new name of the Database in the “Name” field and click on Save.

3- After renaming the database using the Exchange Admin Center.

4- How to rename Exchange 2019 Data-base from Exchange Management Shell.

Renaming Exchange 2019 data base is to use Exchange Management Shell.

So, Run Exchange Management Shell as Administrator

Set-MailboxDatabase -Identity “Database01” -Name DB01

5- I renamed my Database01 database to DB01

So, verify that the database is renamed.

Get-MailboxDatabase | ft Name, Server

For more information click here

Create a user mailbox for the existing active directory user. Various mail attributes are added to the user’s object in Active Directory. If you delete a mailbox from the Exchange server. The user associated with the mailbox is also delete from the active directory.

Create a Mailbox

1- Open the Exchange Admin center and select the recipient tab and click mailboxes and click add so select mailbox option.

2- So, select an Existing user and click on browse.
(This means, the mailbox will be created for the user account which is already in active directory.

If you want to create a mailbox for the user account that is not in the active directory then choose a new user and start filling all the boxes. We are creating a user account in active directory).

3- Select the user for whom you want to and click on ok.

4- So click the save to create the mailbox.

5- Now you can now see the mailbox.

6- Enable Mailbox for existing AD using the powerShell command.

Enable-Mailbox -Identity “user5” -Database “Mailbox Database 1116525473”

7- Here we create the mailbox for the user “user7” as above but in powershell.

New-Mailbox -UserPrincipalName [email protected] -Alias “user7” -Database “Mailbox Database 1116525473” -Name user7 –OrganizationalUnit xpertstec -Password (ConvertTo-SecureString ‘P@ssw0rd’ -AsPlainText -Force) -FirstName Will -LastName user7 -DisplayName “user7” -ResetPasswordOnNextLogon $True

For more details click here

By default once you install Exchange Server 2019 it doesn’t have a send connector, only receive connectors. To be ready to send outbound emails to other domains you would like a send connector.

Create a Send Connector exchange 2019

1- Login to Exchange admin center > click mail flow > click send connectors Click the + icon to feature a replacement.

2- So, type a name for the connector and select the Internet as the Type and click on Next.

3- So, leave the default options on the network settings page and click on next.

4- Under Address space click the + icon

5- In the Fully Qualified Domain Name dialogue box type * and click save.

6- Click next.

7- Under the Source server click the + icon.

8- Highlight your Exchange server > click add then click ok.

9- Click finish.

10- Now you can see a new Default Internet Connector created under send connectors. One final configuration change we need to make is to add the FQDN for the connector. So, highlight the connector and click the edit icon.

11- From the left side menu click scoping and then scroll to the bottom and enter the FQDN for your mail server and save.

For more information click here